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RCR Framework Interpretations

Reimbursement of Agency funds

Integrity and accountability in research are essential values of universities, colleges and other academic institutions. These values are also important to Canadians, given the significant investments made by the federal government in research, and the important contributions these activities make to our society.

Those who depend on and use research results and citizens need to know that research is conducted responsibly. When research is not conducted responsibility, and public funds are not used for the purpose for which they are awarded, the Agencies can seek reimbursement of those funds. Depending on the circumstances, the reimbursement can be requested of either the individual respondent or of the institution where the respondent was employed at the time of the breach.

The Agencies may request a reimbursement/refund in an RCR matter under the following circumstances, including but not limited to:

From an individual, where the individual:

  • provides incomplete, inaccurate or false information to an Agency, either for the purpose of obtaining or retaining a grant or award or when reporting expenditures
  • uses grant or award funds in a manner contrary to Agency policy

From an institution, where:

  • the institution’s policies, systems, procedures and controls are insufficient to ensure compliance with Agency financial requirements
  • the individual who falls into any of the categories above is no longer at the institution and cannot be found.